ACCOUNTING MANAGER

DEFINITION:

Under direction, plans, organizes and manages the day-to-day activities of complex accounting functions; oversees the work of staff and performs the more complex professional accounting duties in the areas of general ledger, accounts payable, accounts receivable, collections, cash reconciliation, utility billing, business licenses, payroll, fixed assets and purchasing; oversees the City’s information systems; performs other related duties as assigned.

DISTINGUISHING CHARACTERISTICS:

The Accounting Manager is a mid-management level class in which the incumbent is expected to perform the full scope of professional accounting and supervisory duties. In the absence of the Director of Finance, this position assumes full responsibility for department activities. This classification is distinguished from the next higher classification of Director of Finance in that the latter is responsible for the overall management of the Department. FLSA status – exempt.

SUPERVISION RECEIVED/EXERCISED:

Receives direction from the Director of Finance. Exercises direct and indirect supervision over information systems and technical and clerical accounting staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Plans, organizes and manages the day-to-day activities of complex accounting functions; oversees the work of staff and performs the more complex professional accounting duties in the areas of general ledger, accounts payable, accounts receivable, collections, cash reconciliation, utility billing, business licenses, payroll, fixed assets and purchasing ; oversees the City’s information systems.

· Recommends and assists in implementing goals, policies, procedures and objectives for the Department to ensure legal compliance and efficiency; implements approved policies and procedures; reviews and analyzes federal, state, and local regulations; reviews allocations of cost within the Department/Division.

· Participates in the preparation and administration of the Finance Department and Information Systems budgets; submits budget recommendations; monitors expenditures; reviews and inputs requests for budget transfers; assists with the budget data input and layout; complies, prepares and monitors the Finance and Information Systems Division’s budget estimates from anticipated operation costs, cash collections, revenues and expenses; makes recommendations regarding staffing, equipment and facility needs.

· Assists in administering cash management; maintains appropriate cash levels for the City’s daily operations; reviews reconciled bank statements and Treasurer’s Reports; administers the City’s Internet banking services.

· Assists in administering debt; ensures timely debt payments; maintains reserve fund requirements; processes property owner prepayments and early bond calls; ensures compliance for continuing disclosure; administers Assessment Districts.

· Assists in administering investments; reviews, analyzes and recommends investments; assists in the preparation of comprehensive annual reports; prepares and approves general ledger and subsidiary accounting entries; assists in the completion of the Comprehensive Annual Financial Report; prepares and presents City Manager Reports for Council meetings; prepares agreements for services and Requests for Proposals.

· Coordinates Transportation Development Act and Gas Tax audits; reviews audit schedules; provides materials and responds to auditor inquiries.

· Plans, organizes and supervises the collection and monitoring of City funds from tax revenues and various City permits and licenses; prepares analytical and statistical reports on operations and activities.

· Oversees all Information Systems work; provides training to City staff on the City’s Financial Software; provides computer information support for utility billing meter reading software and hardware; resolves program issues; administers financial software server.

· Attends and participates in professional meetings to stay abreast of new trends and innovations in the field of accounting.

· Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Accounting Manager. A typical way of obtaining the required qualifications is to possess the equivalent of fours years of increasingly responsible professional accounting experience in the maintenance of financial, fiscal, and related statistical records, including supervisory responsibilities, and a bachelor’s degree in accounting, finance, business or a related field.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)

Knowledge of:

Generally Accepted Accounting Principles (GAAP) and Basic Principles of Accounting as applied to Governmental Accounting Standards (GASB); principles and practices of municipal government accounting, auditing and budgeting; principles and practices of accounting, investments and debt administration; practices and operations of automated financial systems and technical accounting programs; principles and practice of information systems management, including meter reading equipment; methods and techniques of supervision, training and motivation; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Ability to:

Examine and verify financial documents, reports and transactions; prepare a variety of budgets, financial statements, reports and analyses; analyze, post, balance and reconcile financial data, ledgers and accounts; administer cash management, debt and investments; oversee information systems programs and projects; plan, organize, train, evaluate and direct work of assigned staff; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate standard office equipment including a computer and variety of word processing and software applications, including financial and accounting programs.

ACCOUNTING TECHNICIAN I/II

 DEFINITION:
Under general supervision, learns to perform and performs clerical and technical accounting activities, including billing and billing adjustment, financial record keeping and/or transactions, accounts payable and receivable, cashiering, and business licenses; performs a variety of customer service duties, which may include acting as the City’s main receptionist or assisting utility customers; prepares staff reports as required; picks-up and sorts mail; deposits funds into the bank daily; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:
Accounting Technician I

The Accounting Technician I is the entry level class that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine accounting and customer service duties while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines. This classification is alternatively staffed with Accounting Technician II and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class.
Accounting Technician II

The Accounting Technician II is the journey level class expected to perform the full scope of clerical and technical accounting and customer service activities, and related support duties with minimum supervision. Assignments are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision when required. This classification is distinguished from the next higher classification of Senior Accounting Technician in that the latter is responsible for performing the more complex duties, including payroll, budget reports and preparing general ledger, income statements, and balance sheets, and may provide lead direction and oversight.

SUPERVISION EXERCISED/RECEIVED:

Accounting Technician I
Receives immediate supervision from the Director of Finance. Incumbents in this position do not routinely exercise supervision.
Accounting Technician II
Receives general supervision from the Director of Finance. Incumbents in this position do not routinely exercise supervision.

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ESSENTIAL FUNCTIONS: (include but are not limited to the following)

Learns to perform and performs clerical and technical accounting activities, including billing and billing adjustment, financial record keeping and/or transactions, accounts payable and receivable, cashiering, and business licenses; performs a variety of customer service duties, which may include acting as the City’s main receptionist or assisting utility customers; prepares staff reports as required; picks-up and sorts mail; deposits funds into the bank daily.

Adjusts billing fees for water, sewer and refuse to reflect prorating and/or finance charges; enters and posts payments; sends various notices to customers; cuts off accounts for non-payment; gives a monthly list to Public Works for shot-offs with door hangers.

Sets up accounts for water, sewer and refuse; prepares vacation turn-off/on for water, sewer and refuse
customers; processes late payments; collects payments, including checks and cash; issues receipts; keeps track of payment arrangements and ensures they are kept; balances daily entries and runs reports.

Acts as a liaison with Waste Management; logs complaints regarding missed pick-up and missing cans; reports complaints to Waste Management.

Assigns and prepares purchase orders; acts as a liaison to vendors; assign purchase order numbers; order supplies.

Oversees the rental of the Hughson Community Senior Center and the United Samaritan Foundation; ensures rental contracts are complete; accesses and collects fees; refunds damage deposits as appropriate; oversees the maintenance work orders for the two centers.

Issues Home Occupation permits; prepares related staff letters; sends notices to neighbors; prepares a list of the conditions for the permit; receives City Council approval for issued permits; issues business licenses; posts new and renewal business license payments; assists with Building permits and Capital Improvement Development fees as needed.

Prepares a variety of staff reports and warrant lists for City Council meetings; assists in preparing the City Council and Planning Commission agendas.

Sorts, distributes, retrieves and takes mail to and from the post office; retrieves payments out of the drop box; serves on various committees and advisory boards.

Performs accounts payable; monitors and keeps departments informed regarding the amount spent from various budgets; processes transfers to cover payable warrants; runs month end reports.

Responds to inquiries in person or by phone; directs customers to the appropriate department; answers a variety of questions; calls appropriate staff to the counter to assist customers; enters miscellaneous receipts such as building permit fees, yard sale fees, police fees, and public records copy fees.

Logs and follows-up on various citizen complaints; provides back-up support to all other Accounting Technicians.

Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, kneeling, squatting and stooping in the performance of daily activities. The position also requires repetitive hand movement and fine coordination in data entry and preparing reports using a computer keyboard. Additionally, the position requires both near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)

Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an

Accounting Technician I/II. A typical way of obtaining the required qualifications is to possess the equivalent of:

Accounting Technician I
One year of general clerical accounting experience, and a high school diploma or equivalent, supplemented by course work in accounting, bookkeeping, or a related field.

Accounting Technician II
In addition to the above, one year of experience in general clerical accounting equivalent to that of an Accounting Technician I at the City of Hughson.

License/Certificate:
Possession of, or ability to obtain, a valid Class C California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position. The level and scope of the knowledge and abilities listed below vary between the Accounting Technician I and II levels.

Knowledge of:
Modern principles and practices of financial record keeping, transaction codes, bookkeeping, utility billing and basic governmental accounting; cash handling techniques; business license ordinances and fees; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Ability to:
Prepare, maintain and reconcile various financial, accounting and statistical records; keep accurate records; perform cashiering duties accurately; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:
Operate an office computer and a variety of word processing, spreadsheet and software applications, including billing and financial systems.

ASSISTANT TO THE CITY MANAGER/CITY CLERK

DEFINITION:
Under administrative direction, plans, manages, oversees, and directs the operations and services of the City Clerk’s Office, which includes the performance of statutory duties and the preparation, posting and maintenance of agendas, minutes and records for the City Council as proscribed by statute; conducts/coordinates municipal elections and ensures compliance with conflict of interest laws and FPPC regulations; relieves the City Manager of day-to-day duties associated with municipal operations; coordinates program activities with other City officials, departments, outside agencies, organizations, and the public; performs responsible and complex administrative work; directs or conducts special studies; acts for the City Manager in his/her absence; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:
The Assistant to the City Manager/City Clerk is the administrative management level classification which exercises full responsibility for all functions and operations of the City Clerk’s Office, including records management and retention, production and publication of agendas and minutes for the City Council and a variety of commissions and boards, and is responsible for enforcement of laws and regulations pertaining to elections and campaign financing, public records, meeting notices and conflict of interest. The incumbent also services as office manager and provides administrative support to the City Manager. This position is distinguished from the next higher classification of City Manager in that the latter has overall responsibility for the City.

SUPERVISION RECEIVED/EXERCISED:
Receives administrative direction from the City Manager. Exercises direct supervision over assigned office support staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Accepts full responsibility for all City Clerk’s Office activities and services, including activities associated with the production, publication and maintenance of City records, agendas, and minutes relating to City Council, and other board and commission activities; coordinates activities with other City officials, departments, outside agencies, organizations and the public.

· Assists the City Manager in administering policy set by the City Council; compiles and prepares City Council and Planning Commission Agenda; prepares written reports, procedures, and policy language for the City Manager.

· Develops, implements and maintains City Clerk goals, objectives, policies and procedures; supervises, trains, motivates and evaluates assigned staff in the development and interpretation of City and department policies; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals; ensures that goals are achieved.

· Keeps an accurate record of the proceedings of the City Council and related boards and commissions; follows up on Council actions to ensure timely preparation, indexing and filing of agreements, resolutions, ordinances and vital records; provides proof of publication of agendas, minutes and actions; updates the Municipal Code to reflect actions of the Council.

· Administers the City’s Workers’ Compensation program through the Risk Management Authority.

· Assists in the bid opening process and monitors the City’s related performance bond activities.

· Plans and directs the conduct of municipal elections; serves as liaison with County elections officials.

· Assists in the preparation, management and coordination of City budget; prepares forecasts of necessary funds for staffing, materials and supplies; presents, justifies and defends programs, operations and activities; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.

· Serves as the filing officer for statements of economic interest for designated employees, certain appointed officials, officeholders, candidates and committees; coordinates City Council, City Manager, City Attorney and other filings with the Fair Political Practices Commission; oversees and processes U.S. passport applications.

· Provides a variety of information gathering and records retrieval research services to the public and public officials regarding elections, local government legislative processes and actions, municipal corporate history and Fair Political Practices Commission filings; analyzes, enforces and explains laws and regulations related to public records, meeting notification, archival research, municipal elections, campaign financing and conflict of interest.

· Serves as a resource for City staff, other organizations and the public; coordinates pertinent information, resources and work teams necessary to support a positive and productive environment; develops and coordinates communications with the community to increase citizen accessibility to City records and information; updates public information on the City website; coordinates the production of monthly reports.

· Conducts special projects as assigned by the City Manager; directs the City’s centralized records management system.

· Attends and participates in professional and community meetings; stays current on issues relative to the field of municipal records management, elections and relative service delivery responsibilities; responds to and resolves sensitive and complex community and organizational inquiries, issues and complaints; establishes and maintains a customer service orientation within the Department.

· Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence and statistical data and using a computer. Acute hearing is required when providing phone and personal service, and speech sufficient to communicate in group settings without the aid of a microphone. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)

Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Assistant to the City Manager/City Clerk. A typical way of obtaining the required qualifications is to possess the equivalent of five years of increasingly responsible experience in a City Clerk’s office including two years of administrative or supervisory experience. An associate of arts degree in public or business administration or a closely related field is highly desirable.

License/Certificate:
Possession of, or the ability to obtain, a valid class C California driver’s license. Possession of, or the ability to obtain, certification as a California Certified Municipal Clerk is desirable.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)

Knowledge of:
Modern principles, practices and techniques of municipal administration; principles of records management and elections; principles and practices of budget administration; methods and techniques of supervision, training and motivation; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Ability to:
Plan, organize, direct and perform the duties of the City Clerk’s Office and the City Manager’s Office; develop and administer sound departmental goals, objectives, policies and methods for evaluating achievement and performance levels; plan, organize, train, evaluate and direct work of assigned staff; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; conduct research and prepare a variety of written reports; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:
Operate an office computer and a variety of word processing and software applications; operate a variety of automated record keeping systems.

BUILDING INSPECTOR

DEFINITION:
Under general supervision, performs office and fieldwork, which involves inspections of both residential and commercial buildings to ensure compliance with building codes; accepts applications and issues and files permits; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:
The Building Inspector is the journey level class responsible for performing the full scope of assigned duties. Incumbents are considered skilled in making inspections, performing plan checks and enforcing codes and regulations in a broad range of building and related codes. The work requires independence and discretion in both field inspections and plan checks. This classification is distinguished from the next higher classification of Director of Planning and Building, in that the latter has overall responsibility for the Planning and Building Department and has supervisory duties.

SUPERVISION RECEIVED/EXERCISED:
Receives general supervision from the Director of Planning and Building. Incumbents in this class do not routinely exercise supervision.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Performs office and fieldwork, which involves inspections of both residential and commercial buildings to ensure compliance with building codes; accepts applications and issues and files permits.

· Ensures compliance with applicable laws, ordinances and codes (including, but not limited to, building, roofing, plumbing, mechanical, electrical and energy codes) to ensure the health, safety and welfare of the public; checks building plans and specifications for compliance with various codes; keeps informed of changes and new legislation pertaining to building codes and related regulations; issues standard construction and occupancy permits and approves final inspection certificates.

· Conducts periodic residential and commercial field inspections before and during construction, remodeling or repair; ensures compliance with building and related codes and regulations; checks the safety of construction and installation practices; inspects the quality of materials and methods of construction for footings and foundations, excavations, wood framing, concrete work, steel erection, lathing, plastering, tile work, pools and spas, firewalls, masonry, electrical, heating and air conditioning systems, plumbing and other construction work; inspects building for proper disability access to ensure conformance with Americans with Disabilities Act requirements; makes final inspections to clear permits.

· Interprets codes and regulations; explains required inspections and construction requirements to owners, architects, engineers, contractors and the public; advises owners on matters related to building permits; investigates and resolves building and related complaints; maintains records and files of inspections made and actions taken.

· Issues vacate and stop work orders and correction notices; re-inspects areas of non-compliance as necessary.

· Conducts inspections of existing buildings to determine hazardous conditions; looks for construction or alterations being performed without proper building permits.

· Assists with the California Development Block Grant (CDBG) program; assists with upgrading City Standards in areas related to building permits and safety.

· Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more is also required. Additionally, the incumbent in this outdoor position works in all weather conditions, including wet, hot and cold. The position entails working in situations that may expose the employee to fumes or airborne particles, electrical shock or mechanical hazards. The nature of the work also requires the incumbent to climb ladders, drive motorized vehicles, operate in heavy vehicle traffic conditions and often work with constant interruptions.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)

Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Building Inspector. A typical way of obtaining the required qualifications is to possess the equivalent of five years of journey level building construction experience, and a high school diploma or equivalent.

License/Certificate:
Possession of a valid California Class C driver’s license and a safe driving record. Possession of an I.C.B.O. Building Inspection certificate is required.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)

Knowledge of:
Principles, practices and methods used in various building construction areas, including plumbing, electrical and mechanical; operational characteristics and use of standard equipment used in building inspection and the building trades; building and construction standards and materials; testing procedures; CDBG programs; basic principles of mathematics; applicable federal, state and local laws, codes and regulations, including construction code manuals and specifications; standard office procedures, practices and equipment; modern office equipment including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; and occupational hazards and standard safety procedures.

Ability to:
Apply policies, procedures, codes and regulations pertaining to building inspection; plan and prioritize daily inspections; read and interpret maps, sketches, plans, drawings, specifications and technical manuals; maintain I.C.B.O. certification through continuing education programs; keep accurate records; learn more complex principles, practices, techniques and regulations pertaining to assigned duties; implement, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; perform mathematical calculations quickly and accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:
Operate an office computer and variety of word processing and software applications.

CITY MANAGER

DEFINITION:
Under policy direction, serves as the Chief Executive Officer of the City and directs the activities and operations of all departments; advises and assists the City Council in the conduct of City business; provides administrative oversight to the operational and policy functions of City government; coordinates City business with various programs, officials and outside agencies; provides a variety of other responsible and complex administrative support to the City Council; serves as the Executive Director of the Redevelopment Agency; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:
The City Manager/Executive Director RDA is the highest administrative management level position in the City and has responsibility for the administrative operation of all City departments, which may include developing, recommending and implementing policies, program planning, fiscal management, administration, and operations of all City functions and services. The incumbent is responsible for accomplishing the City’s and the Redevelopment Agency’s goals and objectives and for ensuring that the citizens are provided with desired and mandated services in an effective and cost efficient manner.

SUPERVISION RECEIVED/EXERCISED:
Receives policy direction from the City Council/RDA Board. Exercises direct and indirect supervision over all department heads and City staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Accepts full responsibility for all City and Redevelopment Agency activities, programs and services, including directing the development and implementation of goals, objectives, policies and procedures; ensures that established goals and priorities are achieved.

· Provides advice and consultation to the City Council/RDA Board on the development and implementation of City and RDA programs and services.

· Directs and participates in the preparation and administration of the City budget; prepares and submits reports of finances and administrative activities to the City Council/RDA Board; keeps Council advised of financial conditions, program progress, and present and future needs of the City.

· Reviews and evaluates program service delivery methods and systems within the City and RDA, including administrative and support systems and internal relationships; identifies opportunities for improvement and implements changes to standard operating procedures to enhance services.

· Coordinates the preparation of the agenda, along with the City Clerk, for the City Council/RDA; addresses the City Council on behalf of City staff; represents the City Council to employees, community groups, individual members of the public, and other governmental agencies; responds to the most difficult complaints and requests for information.

· Directs the implementation, maintenance and enforcement of City personnel policies and practices as prescribed by the City Council; selects, supervises, trains, and evaluates assigned staff.

· Confers with department heads and managers concerning administrative and operational problems, work plans, and strategic plans; makes appropriate decisions or recommendations; oversees the preparation and implementation of long-range plans for the City and RDA.

· Serves as a resource for the City Council, department personnel, City staff, other organizations, and the public; coordinates pertinent information, resources and work teams necessary to support a positive and productive environment.

· Performs all duties as prescribed by City Council actions; directs the preparation of plans and specifications for work which the City Council orders.

· Attends and participates in professional and community meetings as necessary; stays current on issues relative to public administration and relative service delivery responsibilities; responds to and resolves sensitive and complex community and organizational inquiries, issues and complaints; establishes and maintains a customer service orientation within the City organization.

· Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)

Education and/or Experience:
The City Manager/Executive Director RDA must possess a minimum of a bachelor’s degree from an accredited college or university as well as at least five years of working experience in municipal government, in a position of administrative, management and/or staff level responsibility. A master’s degree is highly desirable.

License/Certificate:
Possession of, or the ability to obtain, a valid class C California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)

Knowledge of:
Principles and practices of municipal management; public administrative methods, procedures, organizations, and functions; current social, political, economic development, economic trends and operating characteristics of municipal government; principles and practices of municipal budgeting and finance; methods and techniques for goal setting and program evaluation; redevelopment guidelines and regulations; local and state legislative processes; principals of effective public relations and interrelationships with community groups and agencies, the private sector and other levels of government; principles and practices of personnel management and labor negotiations; methods and techniques of supervision, training and motivation; applicable federal and state laws, rules and regulations regarding local government operations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Ability to:
Serve as the Chief Executive Officer of a full-service City and the Executive Director of the Redevelopment Agency; provide effective leadership and coordinate the activities of a full-service municipal organization; develop and administer sound citywide goals, objectives, policies and methods for evaluating achievement and performance levels; properly interpret and make decisions in accordance with laws, regulations and policies; work with and coordinate the activities of administrative officials while encouraging their development as administrators; prepare clear and comprehensive written reports; serve effectively as the administrative agent of the City Council; represent the City Council and Redevelopment Agency Board to the general public and representatives of other agencies; facilitate group participation and consensus building; plan, organize, train, evaluate and direct work of assigned staff; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:
Operate an office computer, and a variety of word processing and software applications.

CODE ENFORCEMENT OFFICER

DEFINITION:
Under general supervision, performs residential, commercial and industrial site inspections and investigations to determine compliance with applicable federal, state and local codes, laws and regulations related to environmental codes, zoning, land use, health and safety, abandoned vehicles, blight, graffiti, and water waste; issues citations and notices of violation; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:
The Code Enforcement Officer is the journey level class in which incumbents are expected to independently perform the full scope of assigned duties. Incumbents are responsible for performing the full range of inspection and code enforcement responsibilities involving codes and regulations in a broad range of areas, including zoning, building, fire, health and safety. The work requires independence and discretion in working with the public and in conducting field inspections, and involves a proactive implementation of applicable codes and regulations. This class is distinguished from the next higher classification of Director of Planning and Building in that the latter has overall responsibility for the Planning and Building Department and has supervisory duties.

SUPERVISION RECEIVED/EXERCISED:
Receives general supervision from the Director of Planning and Building. Incumbents in this class do not routinely provide supervision.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Performs residential, commercial, industrial and site inspections; patrols the area looking for violations; receives complaints and determines existence and type of code violation; compiles, analyzes and evaluates findings of investigations and inspections; coordinates with property owners or their representatives and other regulatory agencies to take corrective action; verifies parcel address and other information necessary to conduct investigation and enforcement actions; performs follow-up inspections and investigation as required; ensures compliance with all applicable municipal codes and regulations; issues administrative citations for non-compliance.

· Interprets, applies and explains applicable municipal codes, zoning ordinances, building codes, vehicle codes, state housing, health and safety codes, relocation regulations, and other related laws, codes and regulations; advises property owners on the requirements for compliance; explains processes and procedures for obtaining compliance or appropriate permits.

· Maintains clear, concise and comprehensive records and reports related to enforcement activities; maintains an inspection log; composes and types correspondence, reports, forms and specialized documents, including abatement letters; prepares notices of violation and orders.

· Photographs violations; gathers evidence and prepares cases for court proceedings; produces photographs and records of violations for evidence; represents the City in court regarding non-compliance if required.

· Develops and implements public information and education programs to inform the public of code enforcement programs.

· Responds to questions and concerns from the public, departmental staff and other agencies; provides information as appropriate and resolves service issues and complaints.

· Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff and the public.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when making inspection, reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more is also required. Additionally, the incumbent in this outdoor position works in all weather conditions, including wet, hot and cold. Incumbents may frequently deal with irate members of the public. The nature of the work also requires the incumbent to drive motorized vehicles, work in heavy vehicle traffic conditions and often work with constant interruptions.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)

Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Code Enforcement Officer. A typical way of obtaining the required qualifications is to possess the equivalent of one year of relevant experience that includes heavy public contact and the performance of code enforcement activities, and a high school diploma or equivalent.

License/Certificate:
Possession of, or ability to obtain, a valid class C California driver’s license. Possession of a Code Enforcement Officer Certification issued by the California Code Association of Code Enforcement. Possession of a P.C. 832 is highly desirable.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)

Knowledge of:
Principles, practices and methods used in the enforcement of a variety of codes and regulations; methods and techniques used in enforcement and investigation; planning, zoning, building inspection, and safety laws and concepts; rules of evidence and court procedures; conflict resolution; CLETS Terminal for DMV registration records; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Ability to:
Inspect and analyze a variety of buildings and properties to identify code violations; appropriately apply codes and regulations to varying situations; effectively deal with angry and non-cooperative people; read and interpret maps, sketches, drawings, specifications, legal descriptions and technical manuals; perform mathematical calculations quickly and accurately; learn more complex principles, practices, techniques and regulations pertaining to assigned duties; facilitate appropriate corrective action from property owners regarding violations; implement, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:
Operate an office computer and a variety of word processing and software applications.

DIRECTOR OF ADMINISTRATIVE SERVICES

DEFINITION:



Under administrative direction, plans, manages, oversees and directs the operations and services of the City’s Administrative Services Department, including personnel, risk management, City Clerk and internet services (IT); coordinates activities with other City officials, departments, outside agencies and organizations; provides responsible and complex staff support to the City Council and City Manager/Executive Director RDA; serves as a technical resource for assigned staff; performs other related duties as required. May also serve as the City Clerk.



DISTINGUISHING CHARACTERISTICS:



The Director of Administrative Services is the department head level class that oversees all functions and operations of the Administrative Services Department and is responsible for all IT, personnel and City Clerk functions for the City and the City’s risk management program. This classification is distinguished from the next higher classification of City Manager/Executive Director RDA in that the latter has overall responsibility for administering the City’s operations. FLSA status – exempt.



SUPERVISION RECEIVED/EXERCISED:



Receives administrative direction from the City Manager/Executive Director RDA. Exercises direct and indirect supervision over professional, technical, and office support staff.



ESSENTIAL FUNCTIONS: (include but are not limited to the following)



· Accepts full responsibility for all Administrative Services Department activities and services, including risk management, personnel and City Clerk function.



· Develops, implements and maintains Administrative Services Department goals, objectives, policies and procedures; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals; ensures that goals are achieved.



· Prepares, manages and coordinates the development of the citywide and Administrative Services budgets; prepares forecasts of necessary funds for staffing, materials and supplies; presents, justifies and defends programs, operations and activities; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.



· Plans, directs and coordinates the Administrative Services Department’s work plan through appropriate department staff; assigns work activities and responsibilities to appropriate department personnel; reviews and evaluates organizational effectiveness and productivity; identifies and resolves problems and/or issues.



· Maintains the City’s insurance and safety programs; manages all claims filed against the City for liability and worker’s compensation.



· Reviews, recommends, and approves all purchases for the Department in accordance with purchasing policies and procedures.



· Serves as a resource for department personnel, City staff and other organizations; coordinates pertinent information, resources and work teams necessary to support a positive and productive environment.



· Attends and participates in professional and community meetings; stays current on issues relative to the field of administrative services and service delivery responsibilities; maintains a customer service orientation within the department; responds to and resolves sensitive and complex community and organizational inquiries and complaints; manages the City’s IT services.



· Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.



PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:



Position requires prolonged sitting, standing, walking on slippery, level and uneven surfaces, kneeling, squatting and stooping in the performance of daily activities. The position also requires repetitive hand movement and fine coordination in preparing reports using a computer keyboard. The position also requires both near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required.



Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.



QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)



Education and/or Experience:



Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Director of Administrative Services. A typical way of obtaining the required qualifications is to possess the equivalent of five years of broad and extensive experience in financial or business management, including at least two years in a responsible management capacity, and a bachelor’s degree in public administration, business administration or a related field.



License/Certificate:



Possession of, or the ability to obtain, a valid class C California driver’s license.



KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)



Knowledge of:



Modern principles and practices of risk management and safety; principles and practices of budget administration; methods and techniques of supervision, training and motivation; applicable federal, state and local laws, codes and regulations, including governmental grant requirements; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment, including a computer and applicable software; methods and techniques for record keeping report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.



Ability to:



Plan, direct, manage and coordinate the work of the Administrative Services Department; analyze complex financial and administrative issues, facilitate group participation and consensus building; participate in the establishment of division and/or department goals, objectives, policies and methods for evaluating achievement and performance levels; interpret, explain and apply applicable laws, codes and regulations; plan, organize, train, evaluate and direct work of assigned staff; make adjustments to standard operating procedures as necessary to improve organizational effectiveness; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.



Skill to:



Operate an office computer and variety of word processing, analytical, and financial software applications.

DIRECTOR OF FINANCE

DEFINITION:
Under administrative direction, plans, manages, oversees, and directs the operations and services of the Finance Department, which includes budgeting, general accounting, auditing, cash management, payroll processing, utility billing, and business licenses information; coordinates activities with other City officials, departments, outside agencies, organizations, and the public; provides responsible and complex staff support to the City Council and City Manager; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:
The Director of Finance is the administrative management level class which oversees all functions and operations of the Finance Department and is responsible for originating, carrying out, reviewing, interpreting and coordinating policies in the administration of a diversified accounting, investment and information services operation. This classification is distinguished from the next higher classification of City Manager in that the latter has overall responsibility for administering the City’s operations.

SUPERVISION RECEIVED/EXERCISED:
Receives administrative direction from the City Manager. Exercises direct and indirect supervision over professional, technical and office support personnel.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Accepts full responsibility for all Finance Department activities and services, including activities associated with budgeting, general accounting, auditing, payroll processing, utility billing, and business licenses; coordinates the City’s investment portfolio as needed with the City Treasurer; coordinates activities with other City officials, departments, outside agencies, organizations and the public.

· Plans, develops and implements departmental goals, objectives, policies and procedures; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals; ensures that goals are achieved.

· Plans and directs the Department’s work plan; assigns work activities and responsibilities to appropriate department personnel; reviews and evaluates work methods and procedures; identifies and resolves problems and/or issues.

· Directs and manages the purchase of supplies, materials and equipment for the City.

· Oversees the selection, training and evaluation programs for all Finance personnel; provides or coordinates staff training; identifies and resolves staff deficiencies; fulfills discipline procedures; reviews the work of department personnel to ensure compliance with applicable federal, state and local laws, codes and regulations; interprets and enforces a variety of laws, codes, ordinances, regulations and standards.

· Directs and participates in all financial management and information system activities; manages and coordinates the City’s investment portfolio, administers debt financing programs and secures tax-exempt and other types of financing; reviews, evaluates and recommends improvements to administrative and financial internal control systems and procedures; directs and participates in the preparation of a specific studies, fiscal and budgetary analyses and projections.

· Serves as liaison with federal, state, regional, county, city and special district agencies; provides responsible and complex staff support to the City Council, City Manager and Department managers; develops recommendations for policies, laws, ordinances, resolutions and programs related to Finance activities.

· Prepares and administers the Finance budget; prepares forecasts of necessary funds for staffing, materials and supplies; presents, justifies and defends programs, operations and activities; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary; plan, organize and develop the City’s annual operating and capital improvement budgets.

· Serves as a financial resource for department personnel, City staff, other organizations and the public; coordinates pertinent information, resources and work teams necessary to support a positive and productive environment.

· Services as a member of the City’s management team; provides information and recommendations regarding operations; assists with City decision-making.

· Attends and participates in professional and community meetings; stays current on issues relative to the field of finance; responds to and resolves sensitive and complex community and organizational inquiries, issues and complaints; establishes and maintains a customer service orientation within the Department.

· Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff and the public.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)

Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Director of Finance. A typical way of obtaining the required qualifications is to possess the equivalent of five years of broad and extensive experience in financial management, including at least three years in an administrative or supervisory capacity, and a bachelor’s degree in accounting, business administration, finance, public administration or related field.

License/Certificate:
Possession of, or the ability to obtain, a valid class C California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)

Knowledge of:
Modern principles, practices and techniques of finance and information system administration, organization and operation; principles and practices of general, fund, cost and governmental accounting; principles and practices of auditing and financial control; principles and practices of budget administration; methods and techniques of supervision, training and motivation; applicable federal, state and local laws, codes and regulations, including those related to municipal financing, utility billing; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Ability to:
Plan, direct, manage and coordinate the work of the Finance Department; develop and administer sound departmental goals, objectives, policies and methods for evaluating achievement and performance levels; analyze complex financial and information system issues, make adjustments to standard operating procedures as necessary to improve organizational effectiveness; facilitate group participation and consensus building; attend evening meetings as required; prepare clear, concise and complete financial statements, reports and written materials; plan, organize, train, evaluate and direct work of assigned staff; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:
Operate an office computer and a variety of word processing and software applications, including a variety of complex financial and accounting programs.

DIRECTOR OF PARKS AND RECREATION

DEFINITION:



Under administrative direction, plans, directs and coordinates the activities and operations of the City’s Parks and Recreation Department, including comprehensive community recreation, cultural, athletic, childcare, social, and human service programs; directs and participates in the development of long-range parks planning and construction project management; supervises, evaluates and participates in the work of personnel responsible for operation of the Department; ensures safe work practices and service quality; serves as a technical resource for assigned work personnel; performs other related duties as required.



DISTINGUISHING CHARACTERISTICS:



The Director of Parks and Recreation is the Department Head level class responsible for the overall management of the City’s Parks and Recreation Department, including childcare, adult and youth sports, youth and teen programs, senior services, and community events. Additionally, the incumbent is responsible for the planning and construction of parks and community facilities. This classification is distinguished from the next higher classification of City Manager in that the latter has overall responsibility for administering the City’s operations. FLSA status – exempt.



SUPERVISION RECEIVED/EXERCISED:



Receives administrative direction from the City Manager. Exercises direct and indirect supervision over assigned staff.



ESSENTIAL FUNCTIONS: (include but are not limited to the following)



· Accepts full responsibility for all Parks and Recreation Department activities and services, including planning and supervising comprehensive recreational, athletic, childcare, senior, and teen programs.



· Develops, implements and maintains the Parks and Recreation Department’s goals, objectives, policies and procedures; ensures that program goals are achieved.



· Determines long-range program plans and develops methods used in providing Parks and Recreation services.



· Plans, coordinates and reviews the work plan for assigned projects and responsibilities which may include organizing and encouraging the formation of clubs, teams, leagues and special events; responds to inquiries or requests for service from interested community groups and citizens; interprets City policy for community groups, commissions, advisory boards and citizens; may provide staff assistance to advisory commissions and boards.



· Coordinates the selection and training of Parks and Recreation personnel; assumes responsibility for motivating and evaluating assigned personnel; provides necessary training; initiates discipline procedures as appropriate; assigns work to assigned staff and personnel; monitors work activities to ensure safe work practices, work quality and accuracy; ensures compliance to applicable rules, policies and procedures.



· Prepares, manages and coordinates the development of the Parks and Recreation budget; prepares forecasts of necessary funds for staffing, materials and supplies; presents, justifies and defends programs, operations and activities; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.



· Supervises and participates in the design, preparation and distribution of Parks and Recreation publicity, including press releases, brochures, pamphlets, flyers and printed schedules; represents the Department to the news media.



· Directs and participates in the long-range planning of parks and facility needs for new developments; serves as the Capital Improvement Project Manager for the construction of parks and community facilities.



· Provides staff assistance and technical support to assigned program activities and other City departments; conducts organizational and operational service delivery studies; makes recommendations to address and resolve identified service delivery issues.



· Assists in the preparation of federal and state grants as well as seeking sponsorships, gifts and donations; gathers and interprets statistical and fiscal data and submits in report form.



· Assists in the planning and staging of community events and special programs.



· Prepares and submits a variety of reports and memoranda on a number of Parks and Recreation related subjects.



· Attends and participates in organizational and community meetings as necessary; prepares and presents reports to commissions and City Council; stays current on issues relative to Parks and Recreation; responds to and resolves community and organizational inquiries and complaints; establishes and maintains a customer service orientation within the division.



· Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.



PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:



Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents and acute hearing is required when providing phone and face-to-face service. The nature of the work may require the incumbent to work outdoors in all weather conditions, including hot, wet and cold, and lift equipment and materials weighing in excess of 25 pounds.



Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.



QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)



Education and/or Experience:



Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Director of Parks and Recreation. A typical way of obtaining the required qualifications is to possess the equivalent of six years of increasingly responsible supervisory experience in the delivery of recreation or leisure time services, and a bachelor's degree with major course work in recreation, public administration or related field.



License/Certificate:



Possession of, or the ability to obtain, a valid class C California driver’s license; possession of, or ability to obtain CPR and First Aid certifications.



KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)



Knowledge of:



Recreation, cultural and leisure needs of youth, teen and adult populations of the community; procedures for planning, implementing and maintaining a variety of recreation and leisure time activities and programs through community participation; principles and practices of program administration, including budgeting, marketing, purchasing and program need forecasting; methods and techniques of supervision, training and motivation; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.



Ability to:



Plan, direct, manage and coordinate the work of the Parks and Recreation Department; design, develop and implement recreation and leisure programs suited to the needs of the community; analyze, interpret and explain Department policies and procedures; prepare and administer the Department budget; elicit community and organizational support for programs; identify and administer grants for particular program areas; plan, organize, train, evaluate and direct work of assigned staff; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.



Skill to:



Operate an office computer and a variety of word processing and software applications.

DIRECTOR OF PLANNING AND BUILDING

DEFINITION:
Under administrative direction, performs a variety of supervisory, administrative and technical work in the development, implementation, maintenance, and review of planning, redevelopment, building, and code enforcement; interprets and implements the General Plan and Zoning Ordinance; plans, organizes, supervises, reviews and participates in the work of professional, technical and office support staff; coordinates activities with other City departments and divisions and outside agencies and organizations; develops and implements programs and procedures within the Planning and Building departments; makes project presentations and recommendations to the City Council and Planning Commission; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:
The Director of Planning and Building is the administrative management level class who exercises full responsibility for planning, organizing and directing the work activities of the Planning and Building Department staff and acts as City liaison to the Planning Commission. The incumbent also oversees the redevelopment and grants programs working closely with the City Manager. This classification is distinguished from the next higher classification of City Manager in that the latter has overall responsibility for administering all City’s operations.

SUPERVISION RECEIVED/EXERCISED:
Receives administrative direction from the City Manager. Exercises direct and indirect supervision over professional, technical and office support staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

· Accepts management responsibility for the activities, operations and services of the Planning and Building Department; directs, coordinates, reviews and participates in the work of professional and technical employees in planning and permitting, data collection, analysis, plan formulation, implementation and maintenance of a wide variety of planning, zoning and subdivision activities; interprets the General Plan, zoning and subdivision ordinances; manages the permitting, code enforcement and building inspection operation; coordinates activities with other City departments and divisions and outside agencies and organizations.

· Supervises and participates in the development, implementation and maintenance of department goals, objectives, policies and procedures; reviews and evaluates work methods and procedures for improving organizational performance and meeting department goals; ensures that goals are achieved.

· Manages, coordinates and participates in a variety of development, capital improvement, current and advanced planning, and related projects; administers the General Plan and zoning and subdivision ordinances; directs and participates in the processing of privately and publicly initiated major projects, including annexations, general plan amendments, rezoning, major subdivisions and non-residential development projects.

· Manages, schedules and oversees the City’s building inspection and code enforcement program ensuring compliance with the various codes and regulations.

· Coordinates the selection, training and evaluation programs for assigned personnel; provides or coordinates staff training; provides positive motivation for employee performance; identifies and resolves staff deficiencies; fulfills discipline procedures; reviews the work of staff to ensure compliance with applicable federal, state and local laws, codes and regulations; administers contracts with consultants.

· Coordinates the selection of consultants; prepares and administers contracts.

· Participates in the development of the annual budget; participates in the forecast of necessary funds for staffing, materials, services and supplies; administers and monitors the approved department budget; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.

· Provides technical and professional advice; schedules items for Planning Commission review and action; prepares and coordinates reports and presentations on current planning issues for City Council, Planning Commission, community groups and regulatory agencies; ensures timely action on City Council and Planning Commission directives and initiatives; develops and maintains records, statistics and reports on planning related activities.

· Monitors and keeps informed of current trends in the field of urban planning and community development, including legislation, court rulings and professional practices and techniques; evaluates their impact and recommends policy and procedural modifications accordingly.

· Responds to the more complex and difficult inquiries and requests for information; provides information and resolves service issues and complaints; represents the department with other City departments, other agencies, civic groups and the public; establishes and maintains a customer service orientation within the department.

· Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff and the public.

WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, kneeling, squatting and stooping in the performance of daily activities. The position also requires repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)

Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Director of Planning and Building. A typical way of obtaining the required qualifications is to possess the equivalent of five years of increasingly responsible experience in urban or regional planning and building enforcement, including three years supervision, and a bachelor’s degree in urban or regional planning or a related field. A master’s degree in urban or regional planning is desirable.

License/Certificate:
Possession of, or ability to obtain, a valid Class C California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.)

Knowledge of:
Modern principles, practices and techniques of current and advanced planning; land use, physical design, demographic, environmental, economic and social concepts as applied to municipal planning; principles and practices of program and budget development, administration and evaluation; statistical methods and research techniques applicable to the preparation of municipal planning studies; applicable federal, state and local laws, codes and regulations, including California laws relating to subdivisions, annexations, zoning and land use; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Ability to:
Plan, direct, manage and coordinate the work of the Planning and Building Department; supervise and participate in the establishment of department goals, objectives and methods for evaluating achievement and performance levels; direct and participate in current and advance planning activities and projects; develop, present and administer a program budget; attend evening meetings as required; plan, organize, direct and evaluate the work of subordinate staff; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:
Operate an office computer and a variety of word processing and software applications, including graphic and presentation programs.

DIRECTOR OF PUBLIC WORKS / CITY ENGINEER

DEFINITION:



Under administrative direction, plans, manages, oversees and directs the operations and services of the Public Works Department, which includes the engineering, building, streets, and parks operations; coordinates activities with other City officials, departments, outside agencies, contractors, organizations and the public; designs and reviews all engineering functions within the City; signs or causes to be signed, maps and surveys, infrastructure designs; provides responsible and complex staff support to the City Council and City Manager; performs other related duties as required.



DISTINGUISHING CHARACTERISTICS:



The Director of Public Works/City Engineer is the administrative management level class responsible for the overall operations of the Public Works Department, including streets, buildings, and parks construction and maintenance. This classification is distinguished from the next higher classification of City Manager in that the latter has overall responsibility for administering the City’s operations.



SUPERVISION RECEIVED/EXERCISED:



Receives administrative direction from the City Manager. Exercises direct and indirect supervision over operations managers, professional, technical, field and office support staff.



ESSENTIAL FUNCTIONS: (include but are not limited to the following)



· Accepts full responsibility for all Public Works Department activities and services, including the management of streets, parks, buildings, and grounds; coordinates activities with other City officials, departments, outside agencies, and the public.



· Serves as the City Engineer; reviews and approves a variety of plans; develops and implements the city’s capital improvement program (CIP) and CIP budget; directs the preparation of plans, specifications, cost estimates and contract documents; oversees the administration of contracts; visits construction sites and/or directs inspections to ensure conformance of construction to plans or to identify design elements; reviews and approves all payments and billings for contract services.



· Develops, implements and maintains departmental goals, objectives, policies and procedures; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals; ensures that goals are achieved.



· Administers and oversees the management of a variety of design, construction, and maintenance contracts and contractors; ensures compliance with performance and cost agreements; evaluates the cost effectiveness of agreements.



· Plans, directs and develops the department’s work plan; assigns work activities and responsibilities to appropriate department personnel; reviews and evaluates organizational effectiveness and productivity; identifies and resolves problems and/or issues.



· Oversees the selection, training and evaluation programs for all Public Works personnel; provides or coordinates in-service training; identifies and resolves staff deficiencies; fulfills discipline procedures; reviews the work of department personnel to ensure compliance with applicable federal, state and local laws, codes and regulations.



· Monitors the condition of the City’s infrastructure, including streets, sidewalks, curbs, gutters, buildings, parks, trees, storm drains, and other related facilities and equipment for maintenance, repair and replacement.



· Prepares, manages and coordinates the development of the Public Works budget; prepares forecasts of necessary funds for staffing, materials and supplies; presents, justifies and defends programs, operations and activities; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.



· Serves as a resource for department personnel, City staff, other organizations and the public; coordinates pertinent information, resources and work teams necessary to support a positive and productive environment; coordinates project reviews with other departments.



· Attends and participates in professional and community meetings; stays current on issues relative to the field of public works and relative service delivery responsibilities; responds to and resolves sensitive and complex community and organizational inquiries, issues and complaints.



· Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff and the public.



PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:



Position requires prolonged sitting, standing, walking, kneeling, squatting and stooping in the performance of daily activities. The position also requires repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires both near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. Additionally, the incumbent in this position works outdoors in all weather conditions including wet, hot and cold. The nature of the work also requires the incumbent to drive motorized vehicles. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required.



Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.



QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)



Education and/or Experience:



Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Director